TERMS + CONDITIONS

TIMING

As the Conference Room, Otago Daily Times Gallery and Auditorium are purpose-built venues, pack-in can commence from 8am with all events completed (including pack-out) by 1am.

Events taking place in Donaghys Foyer have timing restrictions. The Art Gallery closes at 5pm and then pack-in can commence once the public have left the building on approval of Gallery security. This is normally by 5.15pm.

Depending on the complexity of the set-up time required, please liaise with your chosen caterer regarding guest arrival time – this is normally 5.30pm or later.

All events at the Dunedin Public Art Gallery must conclude no later than 1am (including pack-out) with security remaining until the building is clear of all guests and the pack out of all catering equipment and staff is completed.

SECURITY AND STAFF AFTER HOURS COSTS

Security is provided by the Gallery’s team of Visitor Hosts.

This service is charged at $35+gst per hour per Visitor Host before 10am and after 5pm. A minimum of one Visitor Host is required in the building at all times outside opening hours. The minimum time period charged for is two hours. The number of Visitor Hosts required for an event is at the discretion of the Gallery.

For clients requiring a Facilities staff member or technician to assist them an additional charge of $35+gst per hour will apply.

Notice of cancellation must be received 14 days prior to the scheduled event. Cancellations received after this period will incur a cancellation fee of 50% of the agreed hire cost.